TL;DR (Too long, didn’t read): Tina LeBaron made a quick video showing how to submit your media for captioning/transcription:

On January 25, 2022, Julie Nevarez, our Student Services Manager in the Disability Resources & Services (DRS) office, announced that an All-Campus Captioning and Transcription Project is underway. The DRS office has used funding from the Higher Education Emergency Relief Fund (HEERF) to purchase captioning and transcription services for the GCC. Faculty and staff can submit video and audio media to be captioned or transcribed, with the goal of making GCC 100% accessible.

What types of media can you submit?

You can submit video or audio used as content in a course, any media destined for display in a student-facing space (such as the website), club-created media files, and more. We especially recommend submitting any content that you reuse from semester to semester. For the quickest turnaround, it’s best to save narrated PowerPoint files as a video before submitting. You can even submit a something you didn’t make yourself, such as a YouTube video you show in the classroom, or a podcast you ask students to listen to, if it doesn’t already have accurate captions or transcription.

What is the process?

  1. Fill out the Captioning/Transcription Request Form (1-2 minutes) – you do not need to have a list of everything you want to submit at this stage; just provide general information on the types of items you are requesting.
  2. DRS will get back to you based on the specifics of your request:
    – you may get a spreadsheet to provide links to media hosted on the web
    – you may receive a shared Google Drive folder to upload .mp3 or .mp4 files
  3. You’ll receive a list of links to your captions or transcriptions (this may take 1 to 3 weeks depending on the number and type of items submitted)

Your captions or transcriptions will generally come back as a link to a CaptionSync Smart Player with your media loaded for playback, the captions displayed below the player, and the transcript displayed alongside. You can see what it looks like and how it works on this demonstration page. You’ll be able to embed your Smart Player in Canvas or elsewhere. You can also ask DRS to supply a compatible caption file for your own videos hosted on YouTube. For audio files, you may receive a text file that can be uploaded to Canvas and linked just below the audio player. You can always reach out to Cheryl Colan in the CTLE for help implementing the best solution for your situation, and getting everything working for you and your students. We will be making some quick reference guides available soon, too!


If you have questions about this project or process, please contact Dina Young in the DRS office by email or at her campus phone extension 54559.

Get Started!

This is a great opportunity to get all of your media captioned or transcribed, whether you have a student with an official accommodation or not. Captions and transcriptions are are helpful for many reasons beyond accommodation: they are searchable and translatable, and are great for study and review! Request yours now to provide the best experience for our students.

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